I wanted to share my work from an LLM hackathon hosted by Deonna and Nick from AVL Digital Nomads. I recently have been reading “The Art of Gathering” by Priya Parker, which I recommend (see also: her TED talk and podcast). The goal was to create an assistant to help me brainstorm how to make events that are more meaningful and memorable.

In particular, I have an event template, I want to fill in each section of the template with the help of the LLM assistant. Here is the template:

# The occasion

# What are the needs, specifically?
<fill in at least 3>

# What is the host's need? Why am I planning this event?

# Purpose of the event

### What is my need? Why am I the one planning this event?

# Who is the event for?

# Pop-up rules

# Size of the event

# Invitation

# Meaningful conversations

From experience, getting a language model to complete a complex, multi-part task like this one can be a mess. The LLM assistant can get off track, generate a bunch of nonsense, skip entire sections, make up unwanted sections, etc.

To help with this, I made a daisy chain of prompts. Each prompt focuses on filling one part of the event plan. Each chat session helps fill in a section of the event template. I then use this growing event plan as the input to the next prompt/chat session. The advantage of this approach is that I can guide the LLM at each step in the right direction, and edit the content manually before moving on.

I ChatGPT pro access through work, but I didn’t want to use it for a personal project. So instead, I used ChatGPT-4 API calls (specifically gpt-4-turbo-preview) via my note-taking app, Obsidian. All of the prompts from this post are available in my LLM-gathering repository.

Throwing a Potluck

To demonstrate how to throw a meaningful event, let’s plan a potluck using the LLM assistant.

Part 1: The purpose

The book emphasizes the importance of a clear purpose for events to be meaningful. To help define the purpose, I’ll start by filling in the first section of the template:

# The occasion

A potluck dinner at my house.

I then feed this into my first prompt (step1-purpose). Here is the raw output. The summary was too wordy, so I replied Please summarize the summary even further. Also, add something about promoting health in the purpose and I was mostly happy with that output. So, I edited it lightly and filled in the next section of the template:

# Purpose of the event

* To strengthen community bonds and foster new connections in a shared, communal experience.
* To celebrate cultural diversity and promote understanding through a storytelling and cultural exchange centered around food.
* To encourage healthy eating by inviting participants to bring dishes that are not only personally significant but also reflect healthy food choices, enhancing the gathering's focus on well-being and communal health.

Part 2: Who is the event for?

The book also highlights the importance of being selective on who to invite, and how that is critical for achieving the goals of the event.

I piped in our outputs up to now into the next prompt (step2-who). Here is the raw output, which was way too wordy. I dropped the desire to discuss healthy food choices, which I thought was too smug– just let the food speak for itself. I manually excluded picky eaters, since they probably won’t enjoy unfamiliar food.

#### For
- People passionate about cultural diversity and willing to share their own cultural background through food.
- People interested in strengthening community bonds and making new connections.
- People who love trying new foods.

#### Not for
- People who are not respectful of or interested in other cultures.
- People who are not willing to participate in storytelling or cultural exchange.
- Those who are solely looking for a social event without engagement in the deeper purpose of the gathering.
- Picky eaters, or people with food allergies.

Part 3: Pop-up Rules

The next prompt (step3-rules) helps us make rules to promote inclusivity, equalization, and connection. These rules are meant to require no preparation from the guests. I didn’t like most of the output, but it was a good starting point. I made a few additional requests to course correct it a bit:

• Please add something for people who want to bring a dish which is not necessarily significant in their culture. For example, they might want to bring a dish that honors a dead relative, or a dish connected to a story or a personal travel experience
• Make some additional rules to equalize the group. For example, not talking about careers. Also make some rules to increase inclusion and connections, such as only one person being allowed to speak at a time.
• Add rules for the following: you are not allowed to talk to the people sitting next to you, you have to talk to the whole table; avoid sitting next to people you know

The full conversation is here. I edited that into the following rules:

# Rules for the event
## Inclusion

Rules to break cliques and equalize the group:

- **Dine and Switch**: Periodic seat swaps.
- **Stranger Danger**: Avoid sitting next to anyone you know.

## Connection

Rules to make everyone present, promote active listening, and foster deeper connections:

- **Profession Prohibition**: Avoid discussing professional life. This encourages focusing on personal interests, stories, and the cultural or emotional significance behind the dishes they've brought.
- **One Speaker at a Time**: Only one person is allowed to speak at a time. This encourages active listening, prevents interruptions, and ensures everyone is heard.
- **Dish Stories**: Each dish needs a story explaining its significance. This could include a memory of a loved one, an anecdote from a travel experience, sharing a cultural tradition, or a personal connection to the dish.
- **Global Flavor Challenge**: Guests are encouraged to try every dish.
- **Disconnect**: Please keep phones on silent and out of sight.
- **Culinary Compliments**: Before the end of the night, each guest must give a compliment to another guest about the dish they brought. This ensures everyone leaves feeling appreciated and connected.
- **The Connection Question Bowl**: Place a bowl filled with open-ended questions (e.g., "What's a food tradition you love in your culture?" or "Share a memory of your favorite meal and why it's significant to you.") at the center of the table. Guests can draw questions to answer or ask others, encouraging deeper conversations and connections.

Part 4: Size of the event

The next prompt helps us to decide on the size of the event (step4-size). This is a bit silly to ask the LLM, but I am a silly and unreasonable person so here we are. The output was extremely wordy, using 1954 characters just to say “12 to 15”.

# Size of the event
12 to 15 guests

I am convinced OpenAI makes their LLMs excessively chatty, since they charge by the token…

Part 5: Invitation

And now, the fun part: the invitation. I piped in all our work up until this point into the invitation prompt, step5-invitation.

Unfortunately, I wasn’t too happy with the output, which was way too flowery for my liking. So, I manually replaced sections of the generated invitation with content from the previous steps. The final result was similar to an invite I received from a local event organizer, which I liked, so I adapted it even further to mimic that style.

Here is the final invitation:

# A Feast of Stories with Richard

## Purpose

These potlucks at my home are more than just coming together to eat. They are special gatherings designed to foster new connections and meaningful conversations over our most universal language: food. The goal is to create a space where an intimate group can truly connect, share, and learn from each other through storytelling and cultural exchange around food. We also promote well-being through healthy food choices.


## Why This Gathering?
The intention behind these potlucks is to strengthen community bonds, improve cultural understanding, and make new friends. We curate groups that embody traits like active listening, vulnerability, cultural diversity, and sharing. It’s about creating a space where individuals can dive deep into conversations, bypassing the usual small talk. It's for curious souls, cultural explorers, community builders, and people who love trying new foods.

## What to Expect?

- *A Safe Space*: The gathering is a judgment-free zone that promotes open-mindedness and respect.
- *Dish stories*: Each dish should have special significance to the person who brings it. This could include a memory of a loved one, a travel story, sharing a cultural tradition, or a personal connection to the dish.
- *Commitment*: Please RSVP only if you are *sure* you can attend. If you must cancel, please inform at least 48 hours in advance.
- *Limited Seats*: To maintain deep engagement, the gathering is limited to 15 attendees. This isn’t about exclusivity but about ensuring a meaningful experience. Attendees are chosen through a randomized raffle based on RSVPs.
- *A Palate Adventure*: We encourage everyone to try every dish. If you have allergies or are a picky eater, this may not be the event for you.

## Rules

These rules are designed to prevent cliques, equalize attendees, and foster deeper connections:

- *Be Fully Present*: Phones should be out of sight.
- *Active Listening*: Participants are encouraged to truly listen to one another and avoid interrupting.
- *Active Participation*: While listening is important, so is active participation! Everyone should be prepared to share and engage.
- *Made with love*: No fast food or store-bought dishes. Each dish should be homemade with love, or from an authentic restaurant.
- *Healthy Choices*: We want to promote community health, so we ask that the dish your bring is not only personally significant, but is also healthy. Please avoid fried foods, excessive sugar, and processed foods.
- *Periodic Seat Swaps*: We will switch seats to break cliques.
- *Keep it personal*: Speak from your personal, lived experience. Avoid discussing professional life.
- *No-shows*: If you RSVP and don't show up without notice, you will not be invited to future gatherings, out of respect for the community.

## Inspiration
The rules are inspired by the book *The Art of Gathering* by Priya Parker, and by [Dylan's Salons](https://www.dylandavis.net/2023/09/salons-with-dylan/).

This unfortunately took more effort than I would have liked– I wish ChatGPT would’ve been more of a help here.

Part 6: Meaningful conversations

Finally, I wanted to come up with conversation starters to encourage meaningful connection. I took some of the suggestions from the previous chat and used them to seed the next prompt (step6-meaningful-convos.md).

- **Dish Stories**: Each dish needs a story explaining its significance. This could include a memory of a loved one, an anecdote from a travel experience, sharing a cultural tradition, or a personal connection to the dish.
- **The Connection Question Bowl**: Place a bowl filled with open-ended questions (e.g., "What's a food tradition you love in your culture?" or "Share a memory of your favorite meal and why it's significant to you.") at the center of the table. Guests can draw questions to answer or ask others, encouraging deeper conversations and connections.
- **Culinary Compliments**: Before the end of the night, each guest must give a compliment to another guest about the dish they brought. This ensures everyone leaves feeling appreciated and connected.

The initial output had some ok, but I made a few additional idea requests:

• (after the first output) I liked Kitchen Mishaps, Taste of Home, Recipe Wishlist, and Wellness Wins. Please come up with more conversation topics.
• Suggest a few conversation topics involving travel experiences

Here is the full chat (spoilers!). I didn’t like most of the ideas, but there were plenty of good ones for the “connection question bowl”:

Conclusion

I made these prompts to make it easier for myself to host meaningful events in the future, and I hope you found them useful. If you have any suggestions for improvements to the prompts, please let me know. I would also love to hear about your experiences using the prompts to plan your own events.

Here are some tips:

• Refine your prompt iteratively. When you get a bad output, update your prompt so that future outputs are better.
• Add examples to prompts. This helps the LLM understand what you are asking for.
• Break up your prompt into multiple parts. This helps the LLM to focus on one aspect of the problem at a time.
• Clear your chat history in between prompts. LLMs have a limited context window, and start to forget the conversation once it gets too long. Conversely, old chat history can sometimes distract the LLM from the current problem.
• Chat with the LLM to steer it. If you don’t like the output, ask the LLM to focus on a different aspect of the problem.
• Edit the output. The raw outputs may suck, but the point is to get enough good ideas for a starting point. Make sure to use your own voice!